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A Step-by-Step Guide to Planning a Small Office Move

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A Step-by-Step Guide to Planning a Small Office Move

A Step-by-Step Guide to Planning a Small Office Move

If you need to find a new place to conduct your business, you’ll want to consider the process and have a plan. We have gathered a step-by-step guide to a small office move in Kansas City. This guide will help you be prepared for a smooth transition into a new space. David’s Moving is your local mover in Kansas City; we are here to help you with your small office move.

1. Create a Schedule

Generally speaking, a large office relocation is chosen by the owner approximately two years before the transfer takes place, depending on whether the company is currently renting or buying the office space. The size of the organization may determine when to begin planning. A small business with a few employees can be set up far more quickly than a large organization with numerous offices and bulky gear.

Having said that, a number of factors, such as the sale of the previous offices or the expiration of the lease if you are renting, will determine when you are able to move. Making a timetable is really crucial.

To assist you in creating your timeline, take into account the following while moving offices:

  • The end date of the current office lease
  • Sale of the existing workspace and the availability of new workspace
  • The new office space’s lease
  • Savings provided in exchange for signing a contract that ends on a specific date or move-in

2. Examine the Cost of Moving & Hire a Small Office Mover

Moving to a new workplace is never inexpensive. To be ready for an office move, there are a few things you should think about:

  • The quantity of workers and offices that will be relocated
  • How many pieces of furniture each office has
  • How far are the new and old offices apart in miles?
  • How many packers and movers do you think you could need?

Whether you’re moving across town or across the nation, having this knowledge will help you estimate the cost of your special relocation. When moving an office space around 3,000 square feet, the move could range from $1,500 to $9,000, depending on the furniture, materials, amount of disassembly required, and distance traveled.

Hiring professional office movers is a simpler alternative than enlisting your employees to assist with the move because they have experience in this field. However, you may still recruit employee assistance; just keep in mind that their time will be dedicated to the relocation rather than their regular work activities. The entire moving process—packing, movers, and moving truck—is included in the pricing estimate.

3. Let People Inside and Outside of Your Company Know You’re Moving

It’s time to formally announce the workplace relocation now that all internal details have been resolved.

Who should be informed about the relocation? Telling everyone is the only way to make it real indeed. Sharing with others has been shown to keep things moving in the right direction.

  • Workers 
  • Contractors
  • Suppliers
  • Business Partners

Here’s the information you’ll want to include:

  • The new office address and name
  • When will the office be relocated?
  • Key characteristics of the new office
  • Rationale for moving the offices: This could be a letter or statement expressing the necessity of moving from the CEO or any other important decision-maker.
  • Employee responsibilities throughout the office transfer, if any, and the moving companies involved 
  • Any updates that staff members might anticipate on the impending office relocation

4. Inventory, Discard, and Pack

It’s crucial to decide which things you want to include in your small move, which ones you want to throw away, and which ones you want to buy fresh before you ever consider hiring movers or moving firms.

This can greatly streamline the process of obtaining a price for the office transfer and relocation. 

Make sure you count and understand what you’re going to sell and what is coming with you to the new office space because there may be an additional fee for larger things.

Conversely, you don’t want to pay for the moving of anything that you’ll only wind up discarding at the new office. When the day of your move approaches, it’s important to make a list of everything you intend to preserve and discard.

While the week leading up to the relocation can be hectic, organizing the simple things ahead of time will ease the unpacking process. Small details like labeling the boxes can help you locate items in the new office space in case you need them before others do. They will also help you place the box in the appropriate room. This will save you time when unpacking by enabling you to provide the movers with more precise instructions. When you unpack, all the boxes will already be in their proper locations, saving you the trouble of placing them yourself.

5. It’s Moving Day!

Let’s Go! It’s time to relocate and enjoy your new office on your moving day! David’s Moving in Kansas City is here to help you complete your small office move any time of the year. Just give us a call to schedule your move.